Supervision Policy


  • At every session there will be at least 1x NZ quali ed and registered teacher as lead facilitator.
  • At every session there will be at least 1x facilitator with a current rst aid certi cate that will be present at all times.
  • All sessions will operate with an adult : child ratio of no higher than 1 : 9]
  • A minimum of 2 adults will supervise any programme. 



  • Children will be made aware of the physical boundaries of The Forest School before the beginning of each session, which is an area that is clearly agged and roped o .
  • There will be a safety brie ng at the beginning of every session.
  • The safety guidelines will be visibly displayed at all times.

The Forest School has high expectations of and trusts the children to be responsible and independent critical, careful thinkers. By enabling children and not ‘managing’ them- it allows for self-management and autonomy which is in line with our learning philosophy. Children follow these instructions and respond in a mature way, as respect is reciprocal. For those children who are developing their self management skills, a greater level of facilitation is provided.



Teachers and facilitators will use a bell or whistle signal and will use it to gather children together or get immediate attention, whenever necessary. Both children and adults will be given instruction on what, when and how to use and respond to the signal.
At regular intervals, a roll call and head counts will be done throughout the day.


Beach and Water Supervision

We are extremely fortunate that the Forest School Director and Lead Educator is a highly quali ed lifeguard (as well as previously a spokesperson and water rescue trainer) who is on sta at all times. Because of this and his extensive experience, he is responsible for navigating and making decisions around when, what and where beach learning will take place.


Adults and children must follow his instructions at all times.

The Forest School does not have a set adult:child ratio in and around water due to the vast range and level of abilities children of di erent ages have. We cannot say that all children aged 5-12 years are of the same swimming ability as this can never be true. Therefore we have an active supervisory role where we assess, group, monitor and supervise activity, speci c to the group of children we are working with and activities that are taking place at that time. This is at the advice of our highly quali ed competent sta member, Watersafe Auckland and Worksafe.

Ratios 75. A ratio compares the number of skilled/ experienced supervisors with the number of novices involved in an EOTC event. It is important that the ratio is high enough to ensure a high quality learning experience and safe event. Ratios for EOTC are hard to prescribe as they will vary according to student needs, age group, activity, location and competence of sta involved.

(EOTC Bringing the Curriculum Alive: Ministry of Education)

When learning on site at the Hatfields Beach estuary (The Forest School driveway, no road crossing required) children and teachers will gather together at the tyre swing, before this mini-session commences.

The group will be briefed on additional and relevant safety speci c to this environment.
This includes; physical boundaries, safety guidelines and expectations speci c to the session. This will change from time to time and will depend on the weather, tides and learning goals.

When travelling down the drive to the beach, one adult will always remain at the front of the group and one at the back. The lead and tail end adults will have some way to communicate, either cell phones with coverage or walkie talkies.



In an emergency situation educators and facilitators will make sure that they respond in a way that does not create risk of further injury, or leave children without adequate supervision. If a situation such as this should arise, cell phones will be used and no child will be left unsupervised.

Parents will be informed immediately if their child is involved in any injuries, accidents, incidents, dangerous behaviour or unsafe use of equipment.


Duty of Care

The Forest School educators and facilitators will ensure a Duty of Care at all times.
This means that if any sta member sees any possibility that an activity or area could cause an accident or injury, they will stop this immediately and not allow it to re-start until it can be continued safely.

The Forest School educators and facilitators will meet regularly to review the Health and Safety policy and will make adjustments and improvements as necessary.

An accident book and hazard book will be kept to record any incidents and this will be used as a living document to inform and improve future policies and procedures.



Sometimes volunteers will be involved in the programme to provide specialist knowledge and experiences for the children. A Forest School educator or facilitator will always be present with the volunteer.

*Session refers to both The Forest School Holiday Programme and The Forest School One Day Programme.